Travel and Expense Reimbursement

Business travel policies are aligned with company reimbursement rules. All business-related travel paid with Kadence funds must comply with company expenditure policies.

Staff travel must be authorized. Travelers should verify that planned travel is eligible for reimbursement before making travel arrangements. Within 30 days of completion of a trip, the traveller must submit a travel reimbursement form and supporting documentation to obtain reimbursement of expenses.

Reimbursement is allowed only when reimbursement has not been, and will not be, received from other sources. If a circumstance arises that is not specifically covered in this travel policy, then the most conservative course of action should be taken.

Airfare. Travelers are expected to obtain the lowest available airfare that reasonably meets business travel needs. Airfare will be prepaid by the business office.

Lodging (commercial). The cost of overnight lodging (room rate and tax only) will be reimbursed to the traveler if the authorized travel is 45 miles or more from the traveler's home or primary worksite.

Standard Mileage Rate Beginning on January 1, 2023, the standard mileage rates for the use of a car will be: 65.5 cents per mile. To access the official 2023 Standard Mileage Rates click HERE

Meals (per diem). Per diem allowances are reimbursable for in-state overnight travel. Up to $60 per day will be reimbursed. Please try to provide receipts to support your expense report.